WHEELHOUSE MAKERSPACE
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Reporting Forms
All forms save info in Google Drive
Revenue / Expenses
Outreach
Contacts
Equipment
Revenue Report Form
1) Fill out the form and upload your proof of receipt of funds. 2) Once the form is submitted, approving officials, accountant, and the administrative assistant will be notified via email. 3) Review the correlating spreadsheet in the Financial Management folder on Google Drive to confirm submission.
Name
Date
Revenue For Account
Wheelhouse
HCED Main Account
Amount Received
Reason For Revenue
Makerspace Consumable Product
Event Sponsorship
Workshop/Classs Revenue
Makerspace Services
Community Contributions/Donations
Type of Funds Collected
Cash
Check
Credit Card
Debit Card
Check Number
Upload file
Drag and Drop (or)
Choose Files
Upload correlating invoice, donation form, or proof of receipt of funds.
Notes for Administrative Assistant, Accountant, and Approving Officials
Send Message
Expense Report Form
1) Fill out the form and upload your receipt/invoice. 2) Once the form is submitted, approving officials, the accountant, and the administrative assistant will be notified via email. 3) Review the correlating spreadsheet in the Financial Management folder in Google Drive to confirm submission. 4) For Staff Reimbursements, leave a justification for the reimbursable expense (i.e., mileage report and reason for travel or purchase). Then, follow up with approving officials to request payment.
Name
Purchaser’s Name
Date
What type of expense are you reporting?
Staff Purchase
Staff Reimbursable Expense
Maintenance
Operational Need
Category
Category
Contractual (Retail Design; Digital Consultant)
inBia Memberships
OEDIT: MS Stools
OEDIT: MS Tables
OEDIT: Rent/Utilities (BI) *Bill to County as a last resort*
OEDIT: Rent/Utilities (MS) *Bill to County as a last resort*
OEDIT: Supplies (MS)
Other: Building Maintenance/Utilities
Supplies: Advertising
Supplies: Display Booth(s)
Supplies: Marketing/Event Venue
Supplies: Printing
Supplies: Signage
Travel: (out-of-town) Workshops; Training Events
Technology
Other
Non-reimbursable (not billable to EDA or OEDIT)
Item
Vendor
Amount
Expense Approved By
Expense Approved By
Lola Spradley
Carlton Croft
Thea Chase
payed With
HCED Visa Card
Wheelhouse Visa Card
Cash
Check
Payment Pending
Upload Receipt/Invoice
Choose File
No file chosen
Delete uploaded file
Notes on Purchase
Submit
Outreach Tracker
Use this form to detail your outreach efforts. These metrics can be included in EDA and OEDIT progress reports and in proposals and impact reports.
Name
Which Quarter does this report include?
Q1: Jan-Mar
Q2: Apr-Jun
Q3: Jul-Sep
Q4: Oct-Dec
What type of outreach interaction are you reporting?
Training/Conference
Networking Event
Partner Events
Vendor Fair/Event (resource fair, training event, community festival)
Community Events/Meetings
Sip and Strategize Sessions (Reported by Administrative Assistant))
Storefront Visits
Other
Check All that Apply.
Other
How many outreach sessions did you conduct?
How many people were engaged/reached during this interaction?
How long did you spend conducting outreach activities?
1 hour
2 hours
Other
Other
What was the primary objective or subject discussed during the outreach activity?
Is there any notable feedback or response outcome from this outreach activity?
Does this outreach effort warrant follow-up?
Yes
No
If follow-up is warranted, what is the plan of action moving forward and who should follow-up? Please list as many details as you have to explain outreach approach.
Send Message
Contractor / Tradesperson
Add Tradesperson to contact list
Name
Email Address
Phone
Website
Business Name
Street Address
ZIP / Postal Code
Notes / expertise
Upload file
Choose File
No file chosen
Delete uploaded file
Submit
Guest Speaker
Add Guest Speaker to a contact list for later reference
Name
Email Address
Phone
Website
Business name
Street Address
ZIP / Postal Code
Notes / expertise
Upload file
Choose File
No file chosen
Delete uploaded file
Submit
New Equipment
Add new equipment to inventory List
Item
Model #
Serial Number
Quantity
Owner
Value
USD
Acquired
Bought new
Donated
On Loan
Upload Photo
Choose File
No file chosen
Delete uploaded file
Dimensions (LxWxH)
Space Required(sqft)
Submit